When you come in, take a number in the lobby and fill out an application form available by each customer service window. You may wait for a couple of hours during our busiest times such as the back-to-school summer season or lunch time. Please plan accordingly.
By MAIL:
Pick up an application form at our office or print a form out from the internet.
Please provide a valid notary signature and seal on the application form OR a copy of applicant’s valid ID (see identification requirements).
Mail the appropriate fee. Please allow 1-2 weeks from the time you mail your application.
ONLINE and EXPEDITED ORDERS:
VitalChek is your direct connection to order certified copies of Arizona vital records (with government seal) for your immediate family - order online and receive them by express mail. VitalChek is an independent vendor and not a program of the Pima County Health Department. To obtain information and instructions for ordering Arizona vital records on VitalChek: Visit the Arizona VitalChek website.
If applying IN PERSON, applicant must show one of the valid, government-issued, photo IDs listed below. If applying BY MAIL or ONLINE through VitalChek, submit a valid, notarized signature on your application or a copy of one of the valid, government-issued, photo IDs listed below.
Valid Government Issued Identification with Picture and Signature:
United States issued Drivers License or Identification Card
United States Territories Drivers License or Identification Card
United States Military Identification Card that contains bearer's signature (some do not)
Tribal Identification that contains bearer's signature
Passports – United States or Foreign issued
Visa – In a passport and the bearer's signature is on the passport not the Visa
Permanent Resident Card issued on or after May 11, 2010 which includes a signature
Resident Alien Card (Form I-551)
Employment Authorized Card (Forms I-766, I-688A or I-668B)
Temporary Resident Card (I-688)
Note: Expired, cracked, broken, taped or faded identification cannot be accepted.
Please be aware that hospital copies or uncertified birth certificates cannot be accepted.
Yourself : None.
Parent: Must be named as such on the birth certificate.
Note: Adoptive parents must be identified as parents on the birth certificate.
Grandparent: A copy of your son/daughter’s certified birth certificate naming you as parent. In addition, your son/daughter must be named as parent on your grandchild’s birth certificate.
Spouse : A copy of your certified marriage certificate, notarized letter from spouse authorizing spouse to obtain birth certificate and copy of spouse’s valid government issued picture/signature identification required.
Brother/Sister : A copy of your own certified birth certificate showing parent(s) name(s) also on sibling’s birth certificate.
Son/Daughter : A copy of your own certified birth certificate naming registrant as parent.
Legal Guardian: Certified court order of guardianship showing legal custody required (Paternal relationship must be established on birth certificate).
= Applicant must be 18 years or older or be emancipated by court order.
Please be aware that hospital copies or uncertified birth certificates cannot be accepted.
Spouse : Must be named as such on the death certificate of the deceased.
Parent: Must be named as such on the death certificate.
Grandparent: A copy of your son/daughter’s certified birth certificate naming you as parent. In addition, your son/daughter must be named as parent on your grandchild’s birth certificate.
Grandchildren: Need birth certificate showing relationship to grandparents (i.e. your certified birth certificate, and your parent’s certified birth certificate).
Brother/Sister : A copy of your own certified birth certificate showing parent(s) name(s) on sibling’s death certificate.
Son/Daughter : A copy of own certified birth certificate with showing deceased’s name as parent.
Legal Interest/Other Interest : Documentation to establish relationship between the deceased and the requestor; requestor must substantiate legal interest in the certificate. (Notarized or certified documents are preferable but not required.)
= Applicant must be 18 years or older or be emancipated by court order.
Accepted forms of payment: Cash presented in person (not through the mail), Money Orders payable to “Vital Records” and debit/credit cards with MasterCard/Visa logo and cardholder’s name (cardholder must be present with a valid ID, if applying in person).
Please note: Some of these publications are available for download only as *.pdf files. These files require Adobe Acrobat Reader in order to be viewed. Please review the information on downloading and using
Acrobat Reader software.
Links to non-federal organizations are provided solely as a service to our users. These links do not constitute an endorsement of these organizations or their programs by the Pima County Health Department. Pima County Health Department is not responsible for the content of the individual organization.
PIMA COUNTY HEALTH DEPARTMENT | 3950 S. Country Club Road, Ste. 100 Tucson, Arizona 85714
United States issued Drivers License or Identification Card
: None.
Please note: Some of these publications are available for download only as *.pdf files. These files require Adobe Acrobat Reader in order to be viewed. Please review the information on downloading and using
Links to non-federal organizations are provided solely as a service to our users. These links do not constitute an endorsement of these organizations or their programs by the Pima County Health Department. Pima County Health Department is not responsible for the content of the individual organization.